Updated 05/09/2024

Recruitment Privacy Notice

1. Introduction

6Sense Insights, Inc., 6Sense Insights UK Limited, and any subsidiary, affiliates entity, or holding company (referred to as “6sense”, “We, “Our” or “Us”) is committed to protecting the privacy and security of personal information. As used herein, “You,” or “Your” means an applicant that has identified themselves as a resident of the United Kingdom.

You have been provided a copy of this privacy notice because you are applying for work with us (whether as an employee, worker or contractor). This notice makes you aware of how and why your personal data will be used, namely for the purposes of the recruitment exercise, and how long it will usually be retained for. It provides you with certain information that must be provided under Data Protection Legislation.

In the United Kingdom (UK), Data Protection Legislation means the Data Protection Act 2018 (‘DPA 2018’), United Kingdom General Data Protection Regulation (‘UK GDPR’), the Privacy and Electronic Communications (EC Directive) Regulations 2003 (‘PECR’) and any legislation implemented in connection with the aforementioned legislation. Where data is processed by a controller or processor established in the European Union or comprises the data of people in the European Union, it also includes the General Data Protection Regulation (Regulation (EU) 2016/679) (‘EU GDPR’). This includes any replacement legislation coming into effect from time to time.

Depending on your location, additional legislation might also apply. Unless otherwise stated, 6sense will process your Personal Data in accordance with Data Protection Legislation as defined above.

If you are successful in your application, you will be provided with a separate privacy notice relating to your employment with us.

2. Data Controller

6sense is the controller for the personal information we process as identified in this privacy notice.

We are registered with the UK’s Information Commissioner’s Office (ICO) with registration number ZB358854.

We have appointed a Data Protection Officer (DPO) to help us monitor internal compliance, inform and advise on data protection obligations, and act as a point of contact for data subjects and the relevant supervisory authority. For further details on how you can contact our DPO please see the contact us section below.

3. The information we collect and when

We only collect personal information that we know we will genuinely use and in accordance with the Data Protection Legislation. In connection with your application for work with us, we will collect, store, and use the following categories of personal information about you:

The information you have provided to us in your resume and/or cover letter.
Information that you must provide us as part of our application form, including first name, last name, email address, and location.
Information that is optional for you to provide as part of our application form, including your phone number and a link to your website/blog/portfolio/LinkedIn.
Details on how you heard about the vacancy.
Any information you provide to us during an interview.
The results of any tests or assessments as part of our interview process.
Information generated from background and/or security checks, where necessary, which could include information about criminal convictions and offences.
Cookies and IP addresses if you have applied via our website. For more information please see our Privacy Policy on our website.
CCTV images if you visit one of our sites.

We may also collect, store and use the following types of more sensitive personal information through a voluntary self-identification form, which may include:

Information about your race or ethnicity, religious beliefs, sexual orientation.
Information about your health, including any medical condition, health and sickness records.

Please see 5.1 for details on why this data is collected.

4. How we collect and use your information

In most instances we collect personal information directly from you, the candidate, for example through our online application form. In other instances, we may collect personal information from:

Recruitment agencies.
Background and pre-employment check providers.
Credit reference agencies.
Your named referees.
Publicly available sources (such as LinkedIn).

We will use the personal information we collect about you to:

Assess your skills, qualifications, and suitability for the role.
Carry out background and reference checks, where applicable.
Communicate with you about the recruitment process.
Keep records related to our hiring processes.
Comply with legal or regulatory requirements.

We only process your data when we have a lawful basis to do so:

It is in our legitimate interests to decide whether to appoint you as it would be beneficial to our business to appoint someone in the position you have applied for.
We also need to process your personal information to decide whether to enter into a contract of employment with you.
We may ask for your consent to retain your personal information on file, on the basis that a further opportunity may arise in future and we may wish to consider you for that.

If you fail to provide information when requested, which is necessary for us to consider your application, we will not be able to process your application successfully. For example, if we require a background check or references for this role and you fail to provide us with relevant details, we will not be able to take your application further.

5. How we use particularly sensitive personal information

Special category data

We may use information about your disability status to consider whether we need to provide appropriate adjustments during the recruitment process, for example whether adjustments need to be made during a test or interview.

We may use information about your race or national or ethnic origin, religious, philosophical or moral beliefs, or your sexual life or sexual orientation, to ensure meaningful equal opportunity monitoring and reporting in accordance with any governing legislation or such that a regulatory body requires us to do so.

Information about criminal convictions

Depending on your specific role, we may collect information about your criminal convictions history if we offer you a position with us and you accept (conditional on checks and any other conditions, such as references, being satisfactory). We do this to satisfy ourselves that there is nothing in your criminal convictions history which makes you unsuitable for the role and as part of our security policy. Our roles require a high degree of trust and integrity and it is therefore best practice to undertake such checks and a pre-requisite in some instances.

We may only use information relating to criminal convictions where the law allows us to do so. This will usually be where such processing is necessary to carry out our obligations and provided we do so in line with our Data Protection Policy.

We have in place an Appropriate Policy Document and safeguards which we are required by law to maintain when processing such data.

Automated decision making

You will not be subject to decisions that will have a significant impact on you based solely on automated decision-making.

6. Who we might share your information with

We will only share your personal information with the following third parties for the purposes of processing your application: recruitment agencies, our candidate/employee management and recruitment systems, and parties involved with pre-employment checks, VISA applications and so on. Our third-party service providers and other entities in the group are required to take appropriate security measures to protect your personal information in line with our policies, as applicable. We only permit our third-party service providers to process your personal data for specified purposes and in accordance with our instructions.

7. International transfers of information

6sense complies with the EU-U.S. Data Privacy Framework (“EU-U.S. DPF”), the UK Extension to the EU-U.S. DPF (, and the Swiss-U.S. Data Privacy Framework (“Swiss-U.S. DPF”) as set forth by the U.S. Department of Commerce. 6sense has certified to the U.S. Department of Commerce that it adheres to the EU-U.S. Data Privacy Framework Principles (“EU-U.S. DPF Principles”) with regard to the processing of personal data received from the European Union in reliance on the EU-U.S. DPF and from the United Kingdom (and Gibraltar) in reliance on the UK Extension to the EU-U.S. DPF. 6sense has certified to the U.S. Department of Commerce that it adheres to the Swiss-U.S. Data Privacy Framework Principles (“Swiss-U.S. DPF Principles”) with regard to the processing of personal data received from Switzerland in reliance on the Swiss-U.S. DPF. If there is any conflict between the terms in this privacy policy and the EU-U.S. DPF Principles and/or the Swiss-U.S. DPF Principles (together, the “Principles”), the Principles shall govern. To learn more about the Data Privacy Framework (DPF) program, and to view our certification, please visit https://www.dataprivacyframework.gov/.

Whenever we transfer your personal information outside of the UK to countries not deemed by the ICO (and/or European Commission as relevant) to provide an adequate level of personal information protection, the transfer will be based on safeguards that allow us to conduct the transfer in accordance with Data Protection Legislation, such as the specific contracts containing standard data protection clauses approved by the ICO or European Commission (as relevant) providing adequate protection of personal data. 6sense will ensure that additional measures are in place to safeguard the security and confidentiality of any data that must be shared internationally.

8. Your rights over your information

The right to be informed about our collection and use of personal data

You have the right to be informed about the collection and use of your personal data. We ensure we do this through this privacy notice. This is regularly reviewed and updated to ensure it is accurate and reflects our data processing activities.

Right to access your personal information

You have the right to access the personal information that we hold about you in many circumstances, by making a request. This is sometimes termed a ‘Data Subject Access Request’. If we agree that we are obliged to provide personal information to you (or someone else on your behalf), we will provide it to you or them free of charge and aim to do so within one month from when your identity has been confirmed.

We would ask for proof of identity and sufficient information about your interactions with us that we can locate your personal information.