Recruitment Privacy Notice
1. Introduction
6Sense Insights, Inc., 6Sense Insights UK Limited, and any subsidiary, affiliates entity, or holding company (referred to as “6sense”, “We, “Our” or “Us”) is committed to protecting the privacy and security of personal information. As used herein, “You,” or “Your” means an applicant that has applied for a position with us in United Kingdom.
You have been provided a copy of this privacy notice because you are applying for work with us (whether as an employee, worker or contractor). This notice makes you aware of how and why your personal data will be used, namely for the purposes of the recruitment exercise, and how long it will usually be retained for. It provides you with certain information that must be provided under Data Protection Legislation.
In the United Kingdom (UK), Data Protection Legislation means the Data Protection Act 2018 (‘DPA 2018’), United Kingdom General Data Protection Regulation (‘UK GDPR’), the Privacy and Electronic Communications (EC Directive) Regulations 2003 (‘PECR’) and any legislation implemented in connection with the aforementioned legislation. Where data is processed by a controller or processor established in the European Union or comprises the data of people in the European Union, it also includes the General Data Protection Regulation (Regulation (EU) 2016/679) (‘EU GDPR’). This includes any replacement legislation coming into effect from time to time.
If you are successful in your application, you will be provided with a separate privacy notice relating to your employment with us.
2. Data Controller
6sense is the controller for the personal information we process as identified in this privacy notice.
We are registered with the UK’s Information Commissioner’s Office (ICO) with registration number ZB358854.
We have appointed a Data Protection Officer (DPO) to help us monitor internal compliance, inform and advise on data protection obligations, and act as a point of contact for data subjects and the relevant supervisory authority. For further details on how you can contact our DPO please see the contact us section below.
3. The information we collect and when
We only collect personal information that we know we will genuinely use and in accordance with the Data Protection Legislation. In connection with your application for work with us, we will collect, store, and use the following categories of personal information about you:
- Contact Data: Personal data such as your name, address, email and telephone number in order to communicate with you during the recruitment process.
- Application Data: Personal data that you submit to us in your application material. This will typically include your: resume, cover letter, responses to any role-specific questions and details on how you heard about the vacancy. This may also include personal information on your public LinkedIn page or website/blog/portfolio, should you provide a link in your application.
- Interview Data: Any information you provide to us during the interview process.
- Legal Data: Information necessary to comply with applicable laws, such as residence and work permits to ensure that you are entitled to work in the UK.
- Assessment Data: The results of any tests or assessments as part of the interview process.
- Cookies and IP Data: This information will be collected if you have applied via our website. For more information please see our Privacy Policy on our website.
- CCTV Data: You may be captured on CCTV should you visit one of our sites for an interview.
We may also collect, store and use the following types of more sensitive personal information:
- Special Category Data: Information about your race or ethnicity, religious beliefs, sexual orientation, or disability status. Provision of this information is via voluntary self-identification forms and you are under no obligation to provide it.
- Background Check Data: Information generated from background and/or security checks, where necessary, which could include information about criminal convictions and offences.
Please see 4.1 and 4.2 for details on why this data is collected.
4. How we collect and use your information
In most instances we collect personal information directly from you, the candidate, for example through our online application form. In other instances, we may collect personal information from:
- Recruitment agencies.
- Background and pre-employment check providers.
- Credit reference agencies.
- Your named referees.
- Publicly available sources (such as LinkedIn).
We only process your data when we have a lawful basis to do so, such as where:
- It is in our legitimate interests to decide whether to appoint you as it would be beneficial to our business to appoint someone in the position you have applied for.
- We also need to process your personal information to decide whether to enter into a contract of employment with you.
- We may ask for your consent to retain your personal information on file, on the basis that a further opportunity may arise in future and we may wish to consider you for that.
- If you fail to provide information when requested, which is necessary for us to consider your application, we will not be able to process your application successfully. For example, if we require a background check or references for this role and you fail to provide us with relevant details, we will not be able to take your application further.
4.1 Our purpose for processing your personal data
We will use the personal information we collect about you to:
| Processing activity | Categories of Data | Lawful basis |
| Assess your skills, qualifications, and suitability for the role. | Application Data; Interview Data; Assessment Data | Legitimate Interest; Contractual Obligation |
| Carry out background and reference checks, where applicable. | Background Check Data | Legitimate Interest |
| Communicate with you about the recruitment process. | Contact Data; Application Data | Legitimate Interest; Contractual Obligation |
| Keep records related to our hiring processes. | Contact Data; Application Data; Interview Data; Interview Data; Legal Data; Assessment Data; Background Check | Legitimate Interest; Legal Obligation; Consent (in some instances – see section 8) |
| Comply with legal or regulatory requirements. | Legal Data | Legal Obligation |
4.2 How we use particularly sensitive personal information
| Processing activity | Categories of Data | Lawful basis |
| We may use information that you voluntarily provide about your disability status to consider whether we need to provide appropriate adjustments during the recruitment process, for example whether adjustments need to be made during a test or interview. You are under no obligation to provide this data. | Special Category Data | Explicit Consent |
| We may use information that you voluntarily provide about your disability status, your race or national or ethnic origin, religious, philosophical or moral beliefs, or your sexual life or sexual orientation, to ensure meaningful equal opportunity monitoring and reporting in accordance with any governing legislation or such that a regulatory body requires us to do so. We will not be able to link your responses to you. You are under no obligation to provide this data and any decision not to will not be considered in the hiring process or thereafter. | Special Category Data | Explicit Consent |
| Depending on your specific role, we may collect information about your criminal convictions history if we offer you a position with us and you accept (conditional on checks and any other conditions, such as references, being satisfactory). We do this to satisfy ourselves that there is nothing in your criminal convictions history which makes you unsuitable for the role and as part of our security policy. Our roles require a high degree of trust and integrity and it is therefore best practice to undertake such checks and a pre-requisite in some instances. | Background Check Data | Legitimate Interest; Legal Obligation; Employment, Social Security or Social Protection purposes; Substantial Public Interest (detecting and preventing unlawful acts). |
We will only process particularly sensitive information in limited circumstances, which will usually be where such processing is necessary to carry out our obligations, provided we do so in line with our Data Protection Policy.
We have in place an Appropriate Policy Document and safeguards which we are required by law to maintain when processing such data.
You will not be subject to decisions that will have a significant impact on you based solely on automated decision-making.
5. Who we might share your information with
We will only share your personal information with the following third parties for the purposes of processing your application: recruitment agencies, our candidate/employee management and recruitment systems, and parties involved with pre-employment checks, VISA applications and so on. Our third-party service providers and other entities in the group are required to take appropriate security measures to protect your personal information in line with our policies, as applicable. We only permit our third-party service providers to process your personal data for specified purposes and in accordance with our instructions
6. International transfers of information
6sense complies with the EU-U.S. Data Privacy Framework (“EU-U.S. DPF”), the UK Extension to the EU-U.S. DPF (, and the Swiss-U.S. Data Privacy Framework (“Swiss-U.S. DPF”) as set forth by the U.S. Department of Commerce. 6sense has certified to the U.S. Department of Commerce that it adheres to the EU-U.S. Data Privacy Framework Principles (“EU-U.S. DPF Principles”) with regard to the processing of personal data received from the European Union in reliance on the EU-U.S. DPF and from the United Kingdom (and Gibraltar) in reliance on the UK Extension to the EU-U.S. DPF. 6sense has certified to the U.S. Department of Commerce that it adheres to the Swiss-U.S. Data Privacy Framework Principles (“Swiss-U.S. DPF Principles”) with regard to the processing of personal data received from Switzerland in reliance on the Swiss-U.S. DPF. If there is any conflict between the terms in this privacy policy and the EU-U.S. DPF Principles and/or the Swiss-U.S. DPF Principles (together, the “Principles”), the Principles shall govern. To learn more about the Data Privacy Framework (DPF) program, and to view our certification, please visit https://www.dataprivacyframework.gov/.
Whenever we transfer your personal information outside of the UK to countries not deemed by the ICO (and/or European Commission as relevant) to provide an adequate level of personal information protection, the transfer will be based on safeguards that allow us to conduct the transfer in accordance with Data Protection Legislation, such as the specific contracts containing standard data protection clauses approved by the ICO or European Commission (as relevant) providing adequate protection of personal data. 6sense will ensure that additional measures are in place to safeguard the security and confidentiality of any data that must be shared internationally.
This includes the possibility of data transfers to the US. Internal transfers are further protected by our internal data sharing agreement, which includes data protection clauses approved by the ICO, which provide the necessary protection to personal data.
6sense will ensure that additional measures are in place to safeguard the security and confidentiality of any data that must be shared internationally.
7. Your rights over your information
You have a number of rights regarding our processing of your data. To exercise these rights, please contact our Data Privacy Team or DPO using the contact details below. We may ask for proof of identity and sufficient information about your interactions with us so that we can locate your personal information.
7.1 The right to be informed about our collection and use of personal data
You have the right to be informed about the collection and use of your personal data. We ensure we do this through this privacy notice. This is regularly reviewed and updated to ensure it is accurate and reflects our data processing activities.
7.2 Right to access your personal information
You have the right to access the personal information that we hold about you in many circumstances, by making a request. This is sometimes termed a ‘Data Subject Access Request’. If we agree that we are obliged to provide personal information to you (or someone else on your behalf), we will typically provide it to you or them free of charge and aim to do so within one month from when your identity has been confirmed.
We would ask for proof of identity and sufficient information about your interactions with us that we can locate your personal information.
7.3 Right to rectify your personal data
If any of the personal information we hold about you is inaccurate, incomplete or out of date, you may ask us to correct it.
7.4 Right to object or restrict our processing of your data
You have the right to object to us processing your personal information for particular purposes or have its processing restricted in certain circumstances.
7.5 Erasure
You have the right to have personal data erased. This is also known as the ‘right to be forgotten’. The right is not absolute and only applies in certain circumstances.
7.6 Right to portability
The right to portability gives you the right to receive personal data you have provided to a controller in a structured, commonly used and machine-readable format. It also gives them you the right to request that a controller transmits this data directly to another controller.
7.7 For more information about your privacy rights
Supervisory authorities regulate data protection and privacy matters in the country in which they operate. You can make a complaint to the ICO at any time about the way we use your information. However, we hope that you would consider raising any issue or complaint you have with us first using the contact details above. Your satisfaction is extremely important to us, and we will always do our very best to solve any problems you may have.
8. How long we keep your information
We will retain your personal information for no longer than 12 months after we have communicated to you our decision about whether to appoint you. We retain your personal information for that period so that we can show, in the event of a legal claim, that we have not discriminated against candidates on prohibited grounds and that we have conducted the recruitment exercise in a fair and transparent way. After this period, we will securely destroy your personal information in accordance with our data retention policy and Data Protection Legislation.
If we wish to retain your personal information on file, on the basis that a further opportunity may arise in future and we may wish to consider you for that, we will write to you separately, seeking your explicit consent to retain your personal information for a longer period. If we do not contact you in 24 months, we will delete the data. You have the right to withdraw your consent for processing for this purpose at any time. To withdraw your consent, please contact us as set out below.
9. Security
We have put in place appropriate security measures to prevent your personal information from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal information to those employees, agents, contractors and other third parties who have a business need-to-know. They will only process your personal information on our instructions and they are subject to a duty of confidentiality. If you would like additional assurances regarding how we process data securely please contact us as set out below.
We have put in place procedures to deal with any suspected data security breach and will notify you and any applicable regulator of a suspected breach where we are legally required to do so.
10. Changes to our privacy notice
We may change this privacy notice from time to time (for example, if the law changes). We recommend that you check this notice regularly to keep up-to-date.
11. How to contact us
If you would like to exercise one of your rights as set out above, or you have a question or a complaint about this notice, the way your personal information is processed, please contact our privacy team, the Human Resources department, or our DPO by one of the following means:
- People Operations Department ([email protected])
- 6sense Privacy Team ([email protected])
- 6sense Data Protection Officer ([email protected])
- 6sense Complaint Form (https://6sense.com/privacy-complaints)
If your complaint involves human resources data transferred to the United States from the European Union, the United Kingdom, or Switzerland in the context of the employment relationship, 6sense does not address it satisfactorily, and 6sense commits to cooperate with the panel established by the EU data protection authorities (DPA Panel), the UK Information Commissioner’s Office, and the Swiss Federal Data Protection and Information Commissioner, and to comply with the advice given by the DPA panel, ICO, or FDPIC, with regard to such human resources data. To pursue an unresolved human resources complaint, you should contact the state or national data protection or labor authority in the appropriate jurisdiction. Contact details for the EU data protection authorities can be found at https:// edpb.europa.eu/about-edpb/board/members_en. Complaints related to human resources data should not be addressed to the BBB NATIONAL PROGRAMS.
Thank you for taking the time to read our privacy notice.